Role |
Number Needed |
Solicitations
(For each Chair) |
Responsibilities
(For each Chair/Speaker) |
General
Chair(s) |
1-2 |
- 1-2 Technical Chairs
(if not appointed by VP)
- 1-2 Keynote / Plenary Presentations
- Marketing forecasting presentations |
- Overall technical focus, strategy, and management of committee
- With Technical Chair, layout technical pyramid/supply chain for event
- Writeup describing event and who should attend
- Magazine articles if needed (symposium)
- Industry/Corporate sponsorship and support
- University Support
- Chapter Support |
Technical
Chairs |
2 |
- 3-6+ Session Chairs each (Works./Confs.)
- 20-30+ Session Chairs each (Symposium)
- Abstract solicitation |
- Create sessions for call for abstracts, secure chairs asap
- Writeup describing program
- With staff, create call for abstracts
- Solicit abstracts
- Monitor abstracts with Session Chairs to make sure program is coming together
- Review abstracts and arrange sessions
- Layout draft technical program
- Attend paper selection meeting to finalize technical program (Symposium only)
- Send final copy of technical program to staff immediately following paper selection
- Form Best of Session Review Committee of at least 5 people (Symp. Only)
- Have Review Committee evaluate best manuscripts to identify top 5 (Symp. Only)
- Review committee to attend each of best 5 presentations and select Best of Symposium and 2 Outstanding Papers from those (Symp. Only) |
Session
Chairs |
5-12+ (Works/Confs)
40-60+ (Symposium) |
- 5-7+ Abstracts each |
- Solicit abstracts for sessions
- Writeup describing sessions
- Work with Tech Chairs to review abstracts and arrange sessions
- Review sessions and evaluate manuscripts for Best of Session (Symposium Only)
- Attend speaker breakfast on morning of your sessions only (Symp. Only)
- Arrive in session room at least 20 minutes before sessions
- Transfer speaker presentations to computer used in session room
- Use bios provided by staff to introduce speakers during sessions
- Announcements during session to complete evaluations, about changes, etc.
- Hand out speaker certificates following each presentation (Conf./Workshop only)
- Complete session chair feedback forms and submit to staff (Symposium Only)
- Must register for event. Reduced fees are available for Session Chairs
More Information for Session Chairs:
- Detailed Session Chair Guidelines
|
Speakers |
35+ (Work)
75+ (Conf)
200+ (Symp) |
|
- Submit abstract
- Submit extended abstract, full paper and/or powerpoint
- Arrange travel and commit to attend
- For international travel requiring visas: http://www.imaps.org/speakers/visas.htm
- Inform committee/staff of any changes or travel/visa needs and/or issues
- Send IMAPS VIP list you would like invited to the talk
- Send notice to your colleagues/customers to attend your session
- Must register for event. Reduced fees are available for Speakers
More Information for Speakers:
- Detailed Information for Authors
- Detailed Speaker Guidelines
- Manuscript Guidelines
- Poster Presentation Guidelines
- Copyright Form
- ITAR Restrictions
- Visa Information |
